§ 3.32.080. Bidding procedure.

A.

Whenever bids are required by law or by this code for the letting of contracts, the doing of work or the furnishing of supplies, equipment or materials, all of the steps, acts and proceedings required by law or by this code shall be fully complied with, and in particular and supplementary to the acts, steps and procedures, the procedure hereinafter set forth in this section regulating the notices inviting bids, the publication and posting of the notices, and the opening of the bids shall be followed.

1.

Notice—Contents. The notice inviting bids shall set a date for the opening of bids. All such notices, whether mailed, published or posted, shall state the date, the hour and the place at which the bids called for are to be opened and shall also state the date, the hour and the place of the council meeting at which the city council intends to take action on the bids.

2.

Bids—Opening. All bids shall be returnable to the purchasing officer and at the hour and date stated in the notice. All bids shall be publicly opened at the office of the city manager in the presence of the city manager or authorized deputy, and all other interested parties who wish to attend and witness the opening of the bids. As each bid is opened, it shall be read aloud so that all persons interested in the bidding may hear the contents thereof, although no more of the bid need be read or announced than would ordinarily be announced in an open council meeting for the same purpose. From and after the time of their opening, the city clerk shall, upon request of any interested party, permit examination of such bids.

3.

Bids—Compiling. After they have been opened, all bids shall be examined and studied by the city manager and any other officials necessary for the proper analysis of the bids to insure compliance with the notice inviting bids. A report shall then be made by the city manager to the city council announcing the results of their investigation and particularly designating which bid was found to be the lowest responsible bid, and all of the other bids in the ascending order of the numerical value of bids quoted.

4.

Bids—Report—Awarding. At the meeting of the city council at which the bids are acted upon, the report shall be read publicly and the bid of the lowest bidder shall be publicly announced.

B.

After having complied with the foregoing procedure, the city council shall proceed in accordance with applicable provisions of law or this code either to award the bid and to let the contract therein referred to, or to take such other action as may be authorized by law.

(Prior code § 330)